By managing your cash book in BILLY, you comply with tax legislation and integrate your data directly into your app 📲
Find out when you're required to keep a cash book here.
💡 A bank deposit is not enough to declare your cash income. It is mandatory to keep a daily record of cash transactions in a cash book.
How do I do this?
You can add a receipt to your cash book simply by clicking on the"+" button and then on"Cash receipt".
This takes you to the encoding screen:
1️⃣ Date
In this first field, you must enter the date of the day of the service. For daily encoding, the default date is 🗓️
There are two possible encoding methods:
You code each service separately. This is the preferred method for transparent tracking.
You can group all services for the same day on a single line. This method is acceptable if you have another reliable means of proving your time use. This could be business software linked to your diary, or an Inami certificate book.
In all cases, you must make at least one entry per day. It is not possible to group several days on a single cash register receipt.
📖The legal requirement is to record at least one receipt per day. It is not possible to group several days on a single receipt.
2️⃣ Amount
Indicate the amount received. If you group several consultations together, enter the total amount. If you provide services subject to VAT, enter the amount including VAT.
⚠️Dès if you charge more than €250 for a service, you must separate it out. If you group together several services per day, you will need to make a specific entry for this transaction.
3️⃣ Transaction type
With BILLY, you manage not only your income but also the total amount you have in cash 📊 The cash balance needs to be controlled as it is linked to your professional activity, similar to the balance in your business bank account.
It is therefore necessary to keep a record of all your cash receipts but also of the use you make of it Whether depositing it at the bank or for private use
Direct payment of a supplier in cash is not currently handled by BILLY.
If you encounter this use, contact us in the app chat 💬
Three types of operation can be recorded:
Cash entry: choose this option to indicate a service received in cash. This operation will create an entry in your recipe book and a movement in your cash book. (To find out more, about the difference between a recipe book and a cash book it's this way )
Bank deposit: Bank deposits must be indicated in your cash book. There must be an exact correspondence with the amount that will arrive in your bank account. (In your bank journal, this transaction will not be considered as income, but as a cash deposit).
Private withdrawal: When you keep cash for private purposes, indicate this with this option. It's best to operate with two separate "purses". Avoid using your business cash directly for your private.
Example:
I receive a benefit of €50 in cash, and then deposit this sum directly in the bank. I need to record two transactions in my cash register:
First, I enter a cash receipt of €50 to indicate a cash inflow. In my cash journal, a positive movement of €50 is recorded. My cash balance increases by €50. At the same time, an income of €50 is recorded in my recipe book.
Next, I enter a bank deposit of €50. This deposit reduces my cash balance by €50. This operation is not considered income.
4️⃣ VAT
If you are a mixed VAT payer (exempted for the majority of your services and franchised for a small part, for example), you will need to select the VAT regime applicable to the service.
If you have only one type of tax liability, the choice will be applied automatically.
5️⃣ Comments
To annotate your transactions ✍️ you can add a free comment. This comment will be associated with the transaction and will be visible in your income management.
You can indicate the name of your patient/client, the number of benefits if you are grouping them together, or the number of the linked Inami certificate.
💡 You can modify or delete a transaction until the end of the week in which you entered it. This gives you time to correct any errors. After this date, the operation will be locked 🔒
Got a question? Write to us in the chat at the bottom right of your application 🙂
See you soon 😄