💡 In Belgium, all invoices must include specific information to be considered compliant. You can find the complete list of mandatory mentions in this article.

On BILLY, you can create your invoices with ease while staying compliant with the rules. For the complete invoice creation guide, head over here 👈

When you create a new invoice, you can either select an existing client you've already invoiced or create a new one.

To create a business client — i.e. a natural person or legal entity registered with a commercial court — select "Self-employed/Company" in the "New client" window.

If your client is based in Belgium, enter their company number and click the blue magnifying glass 🔍 — the rest of the information will be filled in automatically. You can then edit the name to make it clearer for you.

Creating a European client works exactly the same way as creating a Belgian client. The European Union has a single company registration system called VIES, which allows you to identify a business in the same way regardless of its country.

In this case, the VIES search will not work, but you can manually enter the information: name, address, company number (which will appear under the label "VAT" on the invoice, even if the client is not VAT registered). Entering their company number makes it possible to send the invoice via Peppol (even though this is not mandatory in this case).
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For a company based outside the European Union, the database search does not work, so you will need to enter all the information manually 💻

Any further questions? Drop us a message in the chat 🙂✍

See you soon 😄
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