Keep as many supporting documents as possible

There are many different reasons why you travel in the course of your business 🧳: visiting a client, taking part in a conference or seminar, visiting a trade fair or an event related to your profession (the Milan Biennale for an architect, for example).

For the expense to be deductible, you need to prove the professional nature of the trip. For example, keep photos, e-mails, names of business contacts on site, seminar registration, brochures... For example: plane and hotel, public transport or cab and car rental.

If I'm the head of my company, am I entitled to a lump sum for my expenses on site? Yes! In this situation, there's no need to keep your tickets (food, drinks, local travel...). Pay for everything with your private account, and submit an expense report to your company. This will include the lump-sum daily allowances(see the SPF website for more information on Per Diems by country), which you can take back for the days you spend on site. Also consider your arrival and departure days.

💡 If you're a company director, make an expense claim that includes the Per Diem package for each day of your trip. Unfortunately, this is not possible as an individual.