With the Cash page, you follow all the cash of your business in one place: what comes in, what goes out and what is left 💶
👉🏻 Not sure yet whether you need to keep a cash register? The cash book: explained
Opening your cash register
In the menu, click Transactions, then the Cash tab, right next to the Bank tab.
💡 On your phone, Transactions is in the bar at the bottom of the screen.
What you see on the page
1️⃣ The totals
At the top, three cards sum up the selected period: Cash in, Cash out and Net of the period (the difference between the two).
2️⃣ The filters
Cash in / Cash out: show only the money received or only the money that went out. The balance is then hidden, as it only makes sense with both.
Month: pick one month or all months. The year is chosen at the top of the screen.
🔍 The magnifying glass at the top of the screen lets you search for a movement.
3️⃣ The list of your movements
Your movements are grouped by month. For each line you see the date, the description, the type and the amount (in green when money comes in).
A small coloured dot helps you spot the type at a glance:
🟢 green: money received from a client (a service or an invoice paid in cash);
🔴 pink: a purchase paid in cash;
no dot: money you take out of the cash register for private use or to deposit it at the bank.
At the end of each line, icons let you act:
👁️ view the original document (only when the line comes from an imported cash list);
✏️ edit the movement;
🗑️ delete the movement.
Adding movements
Three ways lead to the same window:
the + Add button at the top of the Cash page;
the + button in the menu, then Cash receipt;
in Incomes > Receipts, the + New button, then Create a cash receipt.
You can type your movements by hand, or import your cash list and let BILLY read it for you ✨
What about my cash receipts?
Services paid in cash (type Cash entry - Service) are also receipts. You find them automatically in Incomes > Receipts:
All receipts: the full list, with the origin Cash or Bank. The From the cash register button shows only your cash receipts;
Totals to validate: the total of each month, with a Cash receipts column. They are included when you validate your month.
💡 An invoice paid in cash (type Cash entry - Income with invoice) shows in your cash register, but not in your receipts: this income is already counted with your invoice.
Any question? Write to us in the chat at the bottom right of your app 🙂
See you soon 😄