All the settings for your invoices and quotes are gathered in one place. Simply click the Settings button, available in two places:
From the invoice editor: to change the settings for that specific invoice or quote only
From the Income > Invoices or Income > Quotes screen: to change the settings globally for all your future invoices or quotes
💡 Settings only apply to new quotes and new invoices going forward.
The billing settings let you define default values for four types of fields:
General
Payment
Legal notice
Sending
General settings
Date format: specify whether the date is displayed as "15/09/2026", "15 Sep 2026" or "15 September 2026";
Billing details: you can add several, each with an address, logo and trade name (replaces the legal name, including as the email sender name);
Language: set the language in which the quote or invoice will be written — choose between French, Dutch and English.
Payment settings
Seller IBAN: the bank account displayed on the invoice and used for the payment QR code;
Payment terms: a number of days, counted either from the invoice date or from the end of the month. This calculates the suggested due date on each invoice;
Payment QR code: shows or hides the QR code that your client scans to pay directly from their banking app;
Standard payment sentence: shows or hides the automatic payment sentence "Please pay the amount of €x to bank account xxx before [date], with reference [ref]";
Prices incl. VAT: determines whether unit prices on line items are entered including or excluding VAT.
Legal notice settings
Standard payment conditions: shows or hides the automatic notice regarding late payment interest and the statutory indemnity "Any invoice not settled by the due date shall automatically and without formal notice bear interest of 10% per annum and a flat-rate indemnity of 10% with a minimum of €100";
Custom legal notice: free text, saved once and included on all documents.
Sending settings
Send by email: enables or disables email sending by default on each new document;
Send via Peppol: enables or disables sending via Peppol by default, when the client is reachable on the network;
Optional Peppol fields: displays additional e-invoicing fields (billing period and Peppol reference per line item);
Buyer reference: displays the "buyer reference" field on the document.
Frequently asked questions
I want to change the settings for one invoice only?
Yes, simply use the Settings button inside the quote or invoice editor. This button only changes the settings for the quote or invoice currently being edited. Your general configuration is not affected.
If I duplicate a document, will it use that document's settings or the general settings?
When duplicating a quote or invoice, if the app detects a difference in configuration compared to the general settings, you will be prompted to choose: either keep the duplicated document's settings, or apply the general settings.
Feel free to reach out via the live chat at the bottom right.
See you soon!