Automatic Verification Based on VAT Number
You enter your client's details, just as you usually do. The most important thing is to provide their VAT number (BE + 10 digits).
Thanks to the VAT number, BILLY automatically detects if your client is ready to receive an invoice via Peppol.
There are two possibilities:
1️⃣ Your client is available on Peppol
You will then have access to the "Send via Peppol" option. Just choose "Yes". And... that's it, BILLY takes care of creating the invoice in the correct electronic format and sending it over the network.
2️⃣ Your client is not available
There's nothing you can do. Just send your invoice as you usually do, most likely by email.
New Invoice or Imported Invoice
You can create a new invoice with BILLY or import an invoice you made using another software (like Excel or Word).
In both cases, you need to specify a valid client. This allows you to unlock the validation for sending via Peppol.
⛔ Sent invoices cannot be modified. You will need to issue a credit note for corrections.
Frequently Asked Questions
Do I have to send all my invoices via Peppol?
No, only if the invoice is sent to a professional. Peppol does not apply if you are sending an invoice to an individual.
If my client is European, do I have to send via Peppol?
Currently, electronic invoicing is a requirement managed within countries. Belgium has decided to enforce it from 2026, but each country has its own deadlines. It will only be mandatory for all of Europe in 2030.
What if my client is not available on Peppol?
There's nothing to do, you continue to send your invoice as usual.
Is there a list of clients available on Peppol?
Yes, there is a public directory. You can check it if you want. However, it's not necessary, BILLY automatically handles this for you when you create/import your invoice.
Is there an additional cost?
No, the connection to the network and the transfer of your invoice is included in your BILLY subscription.
How can I track the sending of my invoice on the Peppol network?
You can check the sending status of an invoice in the list of sent invoices. If the invoice has been successfully transmitted, you will also see the electronic signature of your sending, certifying that you have indeed sent the invoice via Peppol.
Have questions about Peppol? Contact us via live chat 😇
See you soon