The UBO register
The UBO register (Ultimate Beneficial Owner) is a Belgian legal obligation that applies exclusively to companies. It requires the identification and declaration to the authorities of the natural persons who ultimately own or control the company (shareholders holding more than 25%, directors, etc.).
This declaration must be kept up to date and submitted regularly via the CBE.
The UBO register is one of the main tools of the anti-money laundering law (AML). This law requires banks, insurers, accountants, etc. to answer a set of questions designed to assess the risks related to money laundering and the financing of terrorism.
💡 The AML law applies to BILLY as an accountant. We are required to hold up-to-date information about your activity, whether you are self-employed or operating through a company. This includes verifying the nature of your activity and completing a risk analysis questionnaire.
Your annual task in BILLY
To help you stay compliant, BILLY automatically sends you an email once a year inviting you to complete a form directly in the application.
This form covers:
General information about your activity (name, address, legal form)
Questions related to the anti-money laundering law
For companies only: the list of ultimate beneficial owners (UBO)
Declaring a change during the year
If your situation changes before the next annual declaration (change of address, shareholding, etc.), you can submit a spontaneous declaration at any time from: Settings → Activity
If you have any questions, feel free to reach out via the live chat at the bottom right 😊
See you soon on BILLY